Consider this when implementing maintenance management software

Consider this when implementing maintenance management software

Maintenance management software has the power to revolutionize plant operations, making maintenance activity more efficient, eliminating asset downtime and significantly lowering operational costs. 

However, according to Plant Engineering, implementation can go wrong for a variety of reasons, and facilities managers can be left with a system that could potentially cost them more than what they were using before. To avoid this, managers should keep a few factors in mind that can make or break a successful maintenance management software installation. 

One of the biggest hindrances to a successful installation is a lack of vendor support. A facility could have the best maintenance staff around, but if the original purchasing decision from the higher ups wasn't based on the right information, employees could be working with products that aren't ideal for their specific operation. This can lead to extra costs that might not be covered by the original budget. 

"When making a CMMS purchasing decision, look for vendors with an established history of providing excellent service and support to their customers," experts from the Marshall Institute stated. 

The media outlet also noted that a lack of training is another common pitfall that can disrupt implementation. Though it may be an easy oversight, simply not ensuring that employees know how to use the software can also lead to higher costs once the product is installed. Although some systems are very basic and intuitive, other, more complex software will require the proper training. 

This means more than just a one-time, four-hour training session, too. 

"It's probably not going to happen," the Marshall Institute added. "What ends up happening is your maintenance staff will develop their own individual approaches for using the software, leading to a database that is messier and more confusing than it needs to be."

While this is going on, the experts stated, the features designed to keep asset downtime to a minimum go unused, possibly because employees aren't even aware they've been installed. 

According to the news source, it's also crucial to develop a set of reachable goals. This includes outlining exactly what it is that should be accomplished. For example, this could mean reducing paperwork, optimizing preventative maintenance or reducing the time it takes to host industry workshops. If any manager hopes to reach new levels of efficiency, the goals must first be put into place. 

According to Acquisition Community Connection, using software to improve condition based maintenance is one of the best ways to ensure asset uptime. This system is typically made up of software that responds to embedded sensors and external tests that provide a measure of health and can be assessed through portable equipment. The system allows companies to perform maintenance only when it is necessary, decreasing costly downtime. 

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